Frequently asked questions: Notaries public
- When did it become a requirement to get a bond?
- It has always been a requirement.
- Where do I go to get a bond?
- A 4-year term, $10,000 bond can be obtained from an insurance or bonding company.
- How much does the bond cost?
- The cost will vary from company to company. This office does not regulate how much the bonding company charges. We recommend you research the cost of your bond before you apply for a notary certificate.
- Where do I get my stamp/seal?
- Check with your bonding company first. They may make them. If they do not, look in the yellow pages under Stamps, Seals, Notary Supplies, Stationery Stores. You cannot order a seal/stamp until you receive your notary certificate.
- Do I have to use my middle initial?
- Yes, the law requires your seal/stamp to include your last name and at least the initials of your first and middle names. You must sign your documents the same as your seal/stamp and certificates. For more information, see RCW 42.44.050.
- Is a notary required to keep a journal?
- No. It is not a requirement in Washington. However, it would be to your advantage to keep one.
- Can my former employer keep my notary seal/stamp, certificate and bond?
- No. These are the exclusive property of the notary public. They cannot be used by any other person or surrendered to an employer upon termination of employment, regardless of whether the employer paid for the seal/stamp, certificate, or bond.
- Can I notarize my relative's or spouse's signature?
- Yes, a notary is only disqualified from notarizing their own signature. However, notarizing a relative's or spouse's signature may be seen as a conflict of interest.
- Do I have to use my seal/stamp each time I notarize a signature?
- Yes. The signature and seal/stamp are evidence that the signature of the notary is genuine and that the person is a notary public. It is not necessary for a notary public certifying an oath to be used in any of the courts in this state to append an impression of the official seal or stamp.
- I live in another state. Can I become a Washington notary?
- Yes, if you reside in an adjoining state and are regularly employed in Washington State or conduct business in Washington State.
- I have notarized a document that is going to a foreign country. That country wants my signature verified. How is this done?
- The Notary Public Program at the Department of Licensing has the authority to do the verification through apostilles and certificates of authority. However, we can issue a verification only for documents that have been signed by notaries public appointed in the state of Washington.
