Due to facility issues, this licensing program has limited operations. There may be delays in responding to requests. We apologize for the inconvenience. We’re working toward resuming all business operations as soon as possible.
- Should ORVs and snowmobiles get E-Permits?
- Yes, E-Permits will be used for off-road vehicles, snowmobiles, trailers, and campers — everything except vessels.
- How do I issue an E-Permit if I have more than one location for my dealer number?
- When issuing an E-Permit, you’ll need to provide both your dealer number and the location code to your local agent/subagent office so they know which dealership location the E-Permit should be credited to.
- Does E-Permitting automatically calculate the fees for us, or will we still need to manually input the fees?
- The E-Permitting system doesn’t contain fee information or automatically calculate the fees. You must manually fill in those numbers.
- How do I find the scale weight or value code?
- Visit one of the following websites:
- What is a tax jurisdiction?
It’s the 4-digit jurisdiction code of the dealer’s location, unless the vehicle is delivered. If the vehicle is delivered, it’s the 4-digit jurisdiction code of the customer’s residence (or business if the vehicle is being titled in a business name). You can find a list of all the tax jurisdiction codes and tax rates at the Washington Department of Revenue website.
To see details for each field in E-Permitting, you can click on the Help link at the upper right of the E-Permitting Dealer Home Page. This will display the E-Permitting — Dealer User Manual, which can help you effectively use the E-Permitting system.
- What goes in the required Driver License area if someone without a driver license wants to purchase a vehicle that will be driven by someone else?
- Put “EXEMPT” in the driver’s license/ID card/UBI field.
- If I make an error on an E-Permit, can I correct it in the E-Permitting system or do I need a certificate of fact?
- It depends on the error and where you are in the process.
- If you find an error before you finalize the transaction, you can click the “edit” link for that section to go back and make your change.
- If you find an error after you complete the transaction and print out the permit documents, you can’t go back and make corrections online. You’ll need to complete a Certificate of Fact for any changes you make.
- If a deal falls through after we’ve issued an E-Permit, and it’s past the 96-hour period, how do we revoke the permit or account for it not being valid anymore?
- After 96 hours, it will work just as it did with a hard-copy paper permit. Take back the E-Permit, void it, and keep in your office for auditing purposes. Complete a Certificate of Fact to note the reason for the voided transaction. There are no refunds for this voided transaction.
- How do I void a permit after the 96-hour period?
- You may use the “revoke” option in the E-Permitting system to void a permit within 96 hours after issuance. After that time, you’ll need to print out the permit, write ‘void’ across it, and complete a Certificate of Fact to document why it wasn’t properly voided within 96 hours. You must keep the voided permit in your office for 5 years for audit purposes, as required by RCW 46.70.120.
- What do we do if the legal owner changes between issuance of the E-Permit and the title application being submitted to DOL?
- Draw a line through the incorrect information, write in the correct information, and complete a Certificate of Fact.
- How are the 4 pages of the printed E-Permit used?
Page 1: Certificate of Fact for Address Verification is kept by the dealer for audit purpose.
Page 2: Second copy of the Certificate of Fact for Address Verification goes to your vehicle licensing agent with the titling work.
Page 3: Temporary Vehicle Registration goes to the customer.
Page 4: Temporary permit is displayed in the vehicle.
Note: If there are more than 2 registered or legal owners, there will be 6 pages instead of 4. The additional page listing the other registered or legal owners is attached to Page 1.
- Are dealers required to keep hard copies of the permit log in their files with the E-Permitting System?
- No, you don’t have to print out the E-Permit Log and Paper Permit Log unless they’re needed. Your E-Permit Log and Paper Permit Log are available in the E-Permitting system for 6 years, and you can view or print the logs at any time.
- Where is the option to run reports in E-Permitting?
- It’s found under Reports on the Dealer Home page. Only User Managers have the option to run reports in E-Permitting. To change the role of a user, the User Manager must submit a signed Vehicle Dealer E-Permit Online User List Modification form.
- Do we have to notify Department of Licensing when adding, removing, or updating employee information on the E-Permitting system?
- Yes, the dealership owner or manager must complete a Vehicle Dealer E-Permit Online User List Modification form. The modification form is used to add new users, remove users, or update user information (name change, etc.). The form must contain the correct dealer number or location code of the employee.
- How long does it take to remove a user from my E-Permitting account?
It may take at least 24 hours to remove a former employee from the E-Permitting system. The User Manager must complete a Vehicle Dealer E-Permit Online User List Modification form and fax it to us at the number on the form. If you have an urgent request, please call us at 360.664.6573.
If the User Manager has access to each user’s SecureAccess Washington user ID, password, and other account information, he or she can terminate a SecureAccess Washington account immediately.