Types of public records
The law requires state agencies to maintain an index of selected records. The following public records index is a broad list of the types of records we maintain. It isn't a complete list of all our records but provides an excellent overview of the records available.
Agency-wide
- Administrative Plans, Working Files, Reports and Survey Results
- Business Plans
- Complaints, Policy or Procedural
- Employee Information File, Supervisor's Copy
- Executive Calendars
- Final Opinions and Orders
- General Requests for Information
- Minutes and Files of General Office Meetings
- Minutes and Files of Policy-Setting Meetings
- Newsletters and Bulletins, Internal and External
- Official Correspondence
- Papers of Executive Direction
- Plans, Routine
- Policies and Procedures
- Project Files
- Public Disclosure Act, Requests and Appeals
- Records Related to Hearings
- Reference Files
- Reports, Annual, Biennial, and Ad Hoc
- Rules and Regulations (Washington Administrative Code)
- Speeches and Writings
- Statistical Reports
- Studies and Operational Plans
- Subject Files
- Subject Files, Executive Level
Director's Office Programs
- Publications
- Form related files
- Printing related files
- Audit files
- Legislative Bill Files, Request Legislation, and related Correspondence
- Affirmative Action Plans, Goals & Reports
- Job Specifications
- Training and Development Files (State Employees, Contractors, and Customers)
- Union Labor Contracts
Finance and Administration Division
Budget Office
- Budget Development, Allotment, and Expenditure Files
Accounting Services
- Agency Financial Reporting System (AFRS) Reports
- Cash Receipts Records
- Disbursement Reporting System Reports
- Financial Reports, Fiscal Year End, Agency Copy
- Assorted other accounting records and files
Office Services
- Facility Management Subject Files
- Leases
- Space Allocation Planning Files
- Telecommunications Service and Order Requests
Supply
- Purchasing Receiving, and Inventory Records
Mail Center
- Mail Pickup and Delivery Records
Management Analysis and Records
- General and Unique Records Retention Schedules
- Record Disposition Notices, Agency
- Administrative Plans, Working Files, Reports and Survey Results
- Legal Issue Files (Tort Claims)
- Policies and Procedures, General Office, Routine
For All Information Services
- Data Processing Operating Procedures
- Equipment Inventory Records
- Network Records
- Production Statistics
- SCAN Account Detail Report
- System Documentation
- System Service Requests
Related information
Questions? Need help?
Email: PublicRecords@dol.wa.gov
