Types of public records

Learn which kinds of public records you can request from us.

The law requires state agencies to have an index of selected records. The following index isn't a complete list of all our public records, but it provides an overview of which ones are available.

Agencywide records

  • Administrative plans, working files, reports, and survey results
  • Business plans
  • Complaints (policy or procedural)
  • Employee information file (supervisor's copy)
  • Executive calendars
  • Final opinions and orders
  • General requests for information
  • Minutes and files of general office meetings
  • Minutes and files of policy-setting meetings
  • Newsletters and bulletins (internal, external)
  • Official correspondence
  • Papers of executive direction
  • Plans (routine)
  • Policies and procedures
  • Project files
  • Public Disclosure Act requests and appeals
  • Records related to hearings
  • Reference files
  • Reports (annual, biennial, ad hoc)
  • Rules and regulations (Washington Administrative Code)
  • Speeches and writings
  • Statistical reports
  • Studies and operational plans
  • Subject files
  • Subject files (executive-level)

Director's Office program records

  • Publications
  • Form-related files
  • Printing-related files
  • Audit files
  • Legislative bill files, request legislation, and related correspondence
  • Affirmative action plans, goals, and reports
  • Job specifications
  • Training and development files (state employees, contractors, customers)
  • Union labor contracts

Finance and administration records

Budget office records

  • Budget development, allotment, and expenditure files

Accounting services records

  • Agency Financial Reporting System (AFRS) reports
  • Cash receipts records
  • Disbursement Reporting System reports
  • Financial reports (fiscal year-end, agency copy)
  • Assorted other accounting records and files

Office services records

  • Facility management subject files
  • Leases
  • Space allocation planning files
  • Telecommunications service and order requests

Supply records

  • Purchasing, receiving, and inventory records

Mail center records

  • Mail pickup and delivery records

Management analysis and records

  • General and unique records retention schedules
  • Record disposition notices (agency)
  • Administrative plans, working files, reports, and survey results
  • Legal issue files (tort claims)
  • Policies and procedures (general office, routine)

Information services records

  • Data processing operating procedures
  • Equipment inventory records
  • Network records
  • Production statistics
  • SCAN account detail report
  • System documentation
  • System service requests

Related information

Need additional help? Here's how to contact us:

call Phone: 360-902-7100
(TTY: Call 711)
location_on Address:
Department of Licensing
Attn: Public Records Officer PO Box 2957
Olympia , WA 98507-2957
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