Learn how to set up a fleet account depending on the type and number of vehicles you operate.
Before you get started
You can only qualify for vehicle fleet status if you operate vehicles solely in Washington state.
If your vehicle fleet operates in more than one state, you may want to take advantage of licensing options available through the International Registration Plan (IRP).
Fleet Account Program
The Fleet Account Program makes it easier to renew the registrations of several vehicles owned by the same Registered Owner. You can assign the following types of vehicles to a fleet account:
- Passenger vehicles
- Motor homes
Types of fleet accounts
There are two types of fleet accounts, based on the number of vehicles in the fleet.
Note: These accounts are only for vehicles that operate exclusively in Washington state. If you operate your vehicles in multiple states, consider the International Registration Plan (IRP).
Regular fleet: 5-49 vehicles
Regular fleet vehicle tabs expire yearly. You will get individual renewal notices, registrations, and tabs for each vehicle, each year.
If the number of currently licensed vehicles in your fleet falls below five, you no longer qualify for fleet status. You wont get fleet billing notices anymore, and will get standard billing and renewal notices instead.
If the number of currently licensed vehicles goes over 50, we won't automatically change your account to a permanent account. You will need to complete the process again.
Permanent fleet: 50 or more vehicles
Permanent fleet vehicles do not get new registrations and tabs each year. We will issue tabs and a registration when you add a vehicle to your fleet. Registrations expire on December 31st each year.
If the number of currently licensed vehicles falls below 50, we will automatically change your account to a regular fleet account. You will get new tabs for each vehicle each year thereafter.
How to set up a fleet account
Follow these steps to set up a fleet account.
1. Make sure the registered owner is consistent
Be sure all the vehicles you plan to have in your fleet have exactly the same registered owner's name on each vehicle's Certificate of Ownership (title). Names must match exactly (letters, spaces, punctuation, and capitalization). If there are discrepancies, take the title(s) to your local vehicle licensing office so that we can correct them.
2. Gather the required documents
Bring the titles and registrations to the office with you. Also bring any required proof of Federal Heavy Vehicle Use Tax (FHVUT) payment.
Federal Heavy Vehicle Use Tax
For information about submitting your Federal Heavy Vehicle Use Tax Form (2290), contact your local Internal Revenue Service office or call 800-829-1040.
3. Set your expiration date
All vehicles in your fleet must have the same expiration date. Work with your agent to figure out your desired fleet expiration date. You might have to pay extra fees to set this up.
You can only choose an expiration date once, when you set up your fleet account.
4. Get a fleet account number
The vehicle licensing agent will contact the Department of Licensing headquarters to assign you a fleet account number.